The Toyota Boshoku group states in its corporate philosophy that the Company will seek to promote corporate growth while fulfilling our responsibilities as a good corporate citizen.
Thorough Compliance Awareness and System Creation
The Toyota Boshoku group clarifies its overall promotion system, scope of activities and goals for compliance in each region, including Japan, and conducts activities under strong leadership from top management based on a global policy. Additionally, the Company continuously convenes meetings with Regional Management & Collaboration Hubs (RM&CH) to enhance cooperation and thereby improve and strengthen compliance activities globally.
From fiscal 2015, the Global Legal Conference has been held regularly and personnel in charge of legal affairs in each region shared knowledge of issues. This served to promote mutual understanding and deepen cooperation between regions as well as reinforce the implementation of global compliance activities.
Education and awareness raising
Toyota Boshoku has held training for compliance that includes such core topics as antitrust laws and anti-bribery and is also working to ensure that all company members, including new hires and members who were promoted, can acquire the necessary knowledge regarding compliance. In fiscal 2016, the Toyota Boshoku group Guiding Principles was used as educational material in a back to basics programme aimed at enhancing awareness of compliance. Personnel in charge of legal affairs from the Legal Division at Toyota Boshoku and RM&CH conducted workshops in consideration of the conditions of each country and each region.
Initiatives regarding Corporate Ethics Month
Every year, the Toyota Boshoku group holds Toyota Boshoku group Corporate Ethics Month on a global basis with full participation by members. During this month, efforts are made to enhance ethics awareness through various initiatives such as confirming our corporate philosophy and reviewing members’ behaviour internally and externally.
In fiscal 2016, we conducted inspections related to the status of compliance with the Toyota Boshoku group Guiding Principles and workplace discussions under the theme of confirming compliance in the workplace.
Considerations for human rights
Measures regarding basic matters such as respect for human rights have become essential in conjunction with global business activities. At the Toyota Boshoku group, we are working to raise members’ awareness through various training related to our corporate philosophy and monthly activities in order to ensure compliance with laws and regulations as well as co-existence with local communities by respecting various cultures, values and individuality.
Global development of List of Legal Risk
The Toyota Boshoku group is clarifying legal risks with regard to specific legal matters that need to be complied with as they relate to the various activities of the group. Based on this, efforts are being made to review and evaluate legal matters, correct areas of inadequacy and enhance compliance. In fiscal 2016, the Company, led by RM&CH, worked to enhance the List of Legal Risk regarding the areas of antitrust laws and anti-bribery.
Enhancing consultation and whistle-blowing system
The Anything Goes Counseling Office has been set up internally as well as a reporting contact at a designated law firm externally to establish an environment in which members from group companies in Japan can easily seek advice without fear of reprisal. Members can seek consultation or report issues concerning such matters as workplace problems, legal violations and internal misconduct. Initiatives are also being pursued to establish a whistle-blowing system in regions outside Japan in order to develop a global system.
Compliance with Laws and Regulations and Awareness Raising
The Toyota Boshoku group globally promotes training on laws and regulations and awareness-raising activities in order to thoroughly comply with laws and regulations related to our businesses.
Thoroughgoing compliance with antitrust laws
Toyota Boshoku established the Company Policy on Antitrust Law, in which we clearly declared that the Company will not tolerate any behaviour violating antitrust laws and company members will not commit any violations, with this declaration being shared globally.
Toyota Boshoku formulated a compliance manual and conducts training globally that includes an Executive Legal Seminar and training for relevant departments while related internal rules have also been created at each site. The Company is therefore deepening understanding of its stance toward antitrust laws, which includes verifying operating conditions, and of cautionary points in conducting business operations. In addition, the Antitrust Law Compliance Rules were established mainly to regulate information exchange with competitors and this forms part of a structure to prevent infringements.
Comprehensive efforts toward anti-bribery
The Toyota Boshoku group is making efforts to increase understanding of regulations in respective countries related to preventing corruption such as bribery and is establishing a framework for compliance. The compliance status of the Anti-bribery Guideline was inspected globally and the necessary corrections made.
Thoroughgoing export control
The Toyota Boshoku group promotes activities in line with the Export Compliance Programme (Export CP) in order to appropriately implement security export control aimed at maintaining international peace and safety. This includes making decisions on whether or not products and machinery equipment exported overseas, and technological information such as technical drawings and production technology supplied outside Japan, comply with laws and regulations related to safe and secure exporting.
Intellectual Property Management
The Toyota Boshoku group respects the intellectual property of third parties and appropriately values its own intellectual property, which is viewed as a key management asset essential for global business development. We continuously work to enhance the protection and utilisation of our intellectual property.
Aiming to strengthen patent application system
The Toyota Boshoku group promotes initiatives to increase the number of patent applications befitting the scale of business as well as their quality. In this respect, we are working to boost motivation toward the creation of inventions as well as vitalise application activities through managing targets for the number of patent applications by each technical division, in-house training and the patent compensation system, as well as patent application support activities from the intellectual property department. We also assign people to promote patents and provide specialised education with the aim of enhancing our intellectual property capabilities.
In fiscal 2017, the aim is to utilise knowledge based on patent information to contribute to the development division through such means as providing information that can be used as reference when making decisions on the direction of advanced development themes and proposing development themes.
Confidentiality and Information Security Management
The Toyota Boshoku group considers the appropriate management of confidential information to be an important element of our business activities. We seek optimal systems and frameworks for managing confidential information in order to pursue sound corporate activities.
Strengthening organisation for security and enhancing basic conduct
The Toyota Boshoku group created a global confidentiality management system to conduct confidentiality and information security management. At Toyota Boshoku, in addition to strengthening activities in conjunction with respective functional divisions, we have assigned personnel responsible for confidentiality management and personnel in charge of confidentiality management within each division who can ascertain the weaknesses in each workplace through on-site discussion. We are looking into measures to mitigate confidentiality risk and are working to make ameliorations and improvements. In regions outside Japan, RM&CH undertook self-inspections using confidentiality management standards that match the characteristics of each region and we deployed in sequence measures to resolve weak points at each site within a region.
In fiscal 2016, we provided e-learning for all members in addition to holding confidentiality management seminars for personnel responsible for confidentiality management and personnel in charge of confidentiality management within each division.